Buying Guides ·
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Importing Farm Machinery from China: A Buyer’s Checklist
Incoterms, voltage, inspection, packing, documents and spare parts — what to agree with your supplier before you pay a deposit.
Quick answer
Before ordering farm machinery from China, confirm voltage and frequency, engine emission standard, Incoterm (FOB, CIF or DAP), packing method, pre-shipment inspection (photos, video and test report), required documents (commercial invoice, packing list, bill of lading, certificate of origin, CE if needed) and a spare-parts list shipped with the order.
1. Lock the technical specification
- Voltage, phase and frequency (for example 220 V/50 Hz single-phase or 380–415 V/50 Hz three-phase; 60 Hz in the Americas and parts of Asia).
- Engine type and emission standard (EPA, Euro 5, EU Stage V) for tractors and loaders.
- Plug type, cable length and any local safety requirements.
2. Agree Incoterms and payment
FOB means you arrange ocean freight; CIF includes freight and insurance to your port; DAP delivers to your address with duties unpaid. A common payment structure is a 30% deposit with balance before shipment.
3. Inspect before shipment
Ask for a running test video, a machinery test report and photos of nameplates and packing. Third-party inspection is also available for larger orders.
4. Packing and container loading
Small machines ship in wooden cases or carton-on-pallet; tractors and loaders are lashed directly in 40HQ containers or on flat racks. Mixed orders can be consolidated to reduce freight cost per unit.
5. Documents
Commercial invoice, packing list, bill of lading, certificate of origin (Form E or others where applicable) and CE declaration if required by your market.
6. Spare parts and after-sales
Order a first-year wear-parts kit — blades, screens, belts, rollers — with the machine. Confirm warranty terms (ours is 12 months on main components) and how technical support is delivered (video call, WhatsApp, manuals).
